Import declaration
What is a import declaration?
An import declaration is a mandatory document for importing goods from countries outside the EU into Sweden. It serves as an official declaration to the Swedish Customs Administration, stating information about the goods, their value and other relevant details.
The purpose of the import declaration is to ensure that all goods brought into the country comply with laws and regulations, that the correct customs duties and taxes are paid, and that illegal goods are not imported.
It is a process that may seem complicated, but with the right knowledge and tools, it can be managed effectively.
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Regardless of the scope, we will help you through the entire process.
Step 1
Fill in information about your shipment
Step 2
Receive price by email and approve
Step 3
Tullify ensures your import is complete
Why are import declarations important?
Import declarations play a central role in international trade. They ensure that all imported goods are taxed correctly, contributing to fair competition in the market. They also help protect consumers by ensuring that goods meet all relevant safety and quality standards. By submitting a correctly completed import declaration form, you also prevent illegal trade and ensure that all necessary customs duties are paid. This is not only a legal obligation, but also a way to promote a fair and secure trading environment.
Step-by-step guide to filling out an import declaration form
Before you begin the import process, it is important to prepare yourself carefully. This includes obtaining an EORI number, which is necessary to be able to import goods into Sweden. You apply for the EORI number digitally on the Swedish Customs website and usually receive it within an hour. You should also investigate whether there are any specific import regulations or barriers for the goods and the country you are importing from. Being well prepared can save time and avoid potential problems along the way.
Pay VAT on import
Completing an import declaration form requires accuracy and knowledge of applicable laws. First of all, you need to gather detailed information about the goods you are importing, including their value, country of origin and method of transport. Then, you need to make sure that you have the correct commodity codes for your goods, which will affect the customs duties and taxes you will have to pay. Finally, you can choose to submit the declaration electronically via the Swedish Customs system or use a physical form. If you are unsure about any step, it may be wise to hire a customs specialist or a customs agent to ensure that everything is done correctly.
Commodity codes and their meaning
All imported goods have specific commodity codes, which are crucial for determining customs duties and taxes. A commodity code consists of eight to ten digits and it is critical to use the correct code for your goods. Incorrect commodity codes can lead to expensive and time-consuming corrections.
The product codes are divided into different levels:
- HS code (four digits)
- HS subheading (six digits)
- Combined Nomenclature (eight digits)
- Taric number (ten digits).
Understanding and correctly using these codes is one of the most important parts of the import process.
How to reduce your customs costs
There are several strategies to reduce customs costs when importing. One of the most effective methods is to use the correct commodity code for your goods, which can lead to lower customs rates. You can also take advantage of free trade agreements that Sweden has with other countries, which can provide duty reductions or even duty-free treatment for certain goods. Another way to reduce costs is to use bonded warehouses, which means that you postpone customs duties until the goods are sold. By strategically planning your imports, you can save significant amounts on customs costs.
Preparations before import
Before you begin the import process, it is important to prepare yourself carefully. This includes obtaining an EORI number, which is necessary to be able to import goods into Sweden. You apply for the EORI number digitally on the Swedish Customs website and usually receive it within an hour. You should also investigate whether there are any specific import regulations or barriers for the goods and the country you are importing from. Being well prepared can save time and avoid potential problems along the way.
Help with the import declaration
If you are unsure about how to fill out your import declaration form, help is available. Many customs agents and specialized companies offer services to assist with customs declarations. By hiring experts, you can ensure that all documents are completed correctly and that you comply with all rules and laws. This can reduce the risk of fines or other problems and make the entire import process much smoother.
Common mistakes and how to avoid them
- A common mistake when importing is using the wrong commodity codes, which can lead to incorrect customs duties and taxes.
- Another mistake is not filing an import declaration at all, which can result in fines or seized goods.
To avoid these and other mistakes, it is important to carefully follow all steps in the import process and to seek help if you are unsure. By being careful and well-prepared, you can avoid many of the pitfalls that come with importing.
Changed customs rules and their impact
Customs regulations can change over time and it is important to stay up to date on these changes. New regulations can affect customs rates, commodity codes and other aspects of the import process. By following news and updates from the Swedish Customs Administration, you can quickly adapt to new regulations and ensure that your business complies with the law.
Having a flexible and adaptable import strategy can help you navigate through changes and continue your business without interruption.
By following these guidelines and advice, you can make your import process as smooth and hassle-free as possible. If you have any further questions or need assistance with specific parts of the import process, do not hesitate to contact a customs agent or other expert in the field.
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We look forward to hearing from you and will do our best to respond as soon as possible!
The most frequently asked questions in import declarations
What is the difference between an import declaration and an export declaration?
An import declaration is a document submitted when importing goods into a country, while an export declaration is submitted when exporting goods from a country. The import declaration ensures that the goods comply with national regulations and that the correct customs duties are paid, while the export declaration ensures that the goods can legally leave the country and that any export restrictions are complied with.
What documents need to be attached to an import declaration?
How do you handle customs clearance for goods in transit through multiple countries?
What are the most common errors when filling out an import declaration?
How do rules of origin affect import tariffs?
Rules of origin determine the tariff rate that applies to goods based on their country of origin. Goods imported from countries with free trade agreements can benefit from reduced or zero tariff rates, provided they meet specific origin criteria. Proper documentation proving the origin of the goods is necessary to receive these benefits.
What role does the commercial invoice play in the import declaration?
The commercial invoice is one of the most important documents when importing. It contains details of the goods being imported, including description, quantity, value and terms of delivery. It is used by customs authorities to determine the amount of duty and tax and to verify that the information in the import declaration is correct.
How to identify the correct customs value for imported goods?
The customs value is based on the transaction value of the goods, which is the price paid or payable for the goods. This includes the costs of transport and insurance up to the first EU border. In some cases, customs authorities may require adjustments to the value based on additional costs or revenues associated with the goods.
What are the requirements for packaging and labeling of goods for import?
The customs value is based on the transaction value of the goods, which is the price paid or payable for the goods. This includes the costs of transport and insurance up to the first EU border. In some cases, customs authorities may require adjustments to the value based on additional costs or revenues associated with the goods.
How do import restrictions and quotas affect your import declaration?
Import restrictions and quotas limit the quantity of certain goods that can be imported during a certain period. The declaration must show that the goods comply with these rules. Some goods require import licenses or other approvals before they can be imported, which must be documented in the import declaration.
What differences are there between EU countries when it comes to import declarations?
While the EU has harmonised customs rules, some specific requirements may vary between member states. These may include specific taxes, fees and administrative processes. Importers need to be aware of both EU rules and any national regulations that may affect imports.
How do you handle import declarations for used goods?
Importing used goods often requires specific documentation confirming the condition and value of the goods. There may also be special rules depending on the type of goods, for example for used vehicles or electronics. The declaration must show that the goods meet safety and environmental requirements in order to be approved for import.
What does customs clearance mean and how does it differ from a standard import declaration?
Customs clearance is the process by which goods are declared and approved for free circulation in the country after customs duties and taxes have been paid. A standard import declaration is a necessary step in this process. Customs clearance may also include additional inspections or documentation depending on the type and value of the goods.
What fees in addition to customs duties may be added when importing?
In addition to customs duties, importers may be required to pay VAT, excise duties and administrative fees. These costs depend on the value, type and origin of the goods. It is important to budget for these additional fees to avoid unexpected costs when importing.
How do import declarations affect environmental regulations and sustainability requirements?
Environmental regulations and sustainability requirements can affect which goods can be imported and how they are declared. Importers must demonstrate that the goods meet specific environmental standards, which may include documentation about the products’ manufacturing, materials, and recyclability. This is especially important for chemicals, electronics, and other goods with an environmental impact.
What digital tools and systems can facilitate the handling of import declarations?
What specific rules apply to import declarations within the EU customs union?
Within the EU, common customs tariffs and rules apply to imports from non-EU countries. This means that the same customs duties and import regulations apply regardless of which EU country the goods are imported into. Importers must comply with the EU's Common Customs Code (UCC), which sets out the procedures and rules to be followed when importing goods into the EU. This includes requirements for documentation, commodity coding and payment of customs duties.
How does free movement of goods within the EU affect import declarations?
Free movement of goods means that once goods have been imported into an EU country and cleared through customs, they can move freely throughout the EU without further customs checks. This reduces bureaucracy and costs for companies trading within the EU. The import declaration only needs to be submitted once, at the first point of import, simplifying trade and streamlining logistics processes within the EU's single market.
What requirements are placed on certificates of origin when importing into the EU?
When importing into the EU, a certificate of origin may be required for goods to benefit from preferential customs duties under free trade agreements. Certificates of origin confirm that the goods comply with the rules of origin set out in the agreement between the EU and the exporting country. Common types of certificates of origin include EUR.1 certificates and origin declarations. Importers must ensure that these documents are correct and available in order to apply for lower customs duties upon import.
